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Full-time
Human Relations Administration Associate

Founded in 1908, Settlement Music School, a non-profit organization, is one of the largest community schools of the arts in the United States serving children and adults of all ages at five branches in Pennsylvania located in South, West and Northeast Philadelphia, Germantown, Willow Grove, Pennsylvania, and its virtual branch, Settlement Music Online. Settlement provides $3 million each year in financial aid and scholarships to 60% of its students. Settlement’s reach is broad, and it continues the principles of its Founders, that there be no barriers to participating in music and arts education.

Position:       Human Relations Administration Associate
416 Queen St.
Philadelphia, PA 19147

Settlement is looking for an HR Associate who is highly organized, thrives in a fast-paced, dynamic office setting, and enjoys working closely with colleagues on a daily basis. The Associate must be curious and share Settlement’s commitment as an educational institution to a growth mindset. We are always looking to improve systems, their efficiency, and their ability to give our employees what they need to do their best work.

The Associate is a member of the Finance Department also working closely with our Program Department led by the Chief Academic Officer, and with the Executive Director of Early Childhood Programming and our Branch Directors. This is a highly collaborative position.

The Associate’s role is focused exclusively on administrative HR tasks.

Specific responsibilities for this full-time position include:

  • Prepare HR reports and analytics as required; maintain accurate records of HR metrics and activities.
  • Manage HR-related correspondence and communications.
  • Manage all employee benefits administration and serve as point of contact for employee questions; assist with enrollment and claims.
  • Maintain accurate employee records in employee databases.
  • Assist in compliance with employment laws and regulations, such as EEO, FMLA, and ADA and organization policies.
  • Draft all employee offer letters for review, send, and ensure that all required paperwork is done to begin employment.
  • Coordinate orientation, onboarding and training sessions for new employees.
  • Submit and track all online job postings.
  • Assist in planning administrative staff meetings and events.
  • Additional tasks include assisting in our creative arts therapy program with administrative tasks and contracts for our community partnerships.
  • Support the daily operations of the Finance Department as requested.

The HR Administration Associate reports to the Chief Financial Officer.

Knowledge, Qualifications and Skills

  • 3+ years in an administrative position with a strong preference for HR experience.
  • Thrives in a job that requires a very high level of organization.
  • Strategic thinker who works collaboratively and manages multiple projects effectively.
  • Strong verbal, listening, and written communication skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Salesforce, and DocuSign.
  • Takes pride in providing clear, helpful information.
  • Ability to establish strong working relationships.
  • Models in all actions Settlement’s shared value of the importance of diversity, equity, inclusion and belonging in arts education.

Educational Requirements

  • Bachelor’s degree or equivalent experience

Work Schedule: Monday – Friday 9 a.m. -5 p.m.; Monday-Thursday must be in the office with a possibility of working from home on Fridays.

Compensation and Benefits: Full-time salary $50,000 with comprehensive benefits.

  • Medical, dental, and vision benefits.
  • Educational discounts for Settlement lessons and classes.
  • 403b retirement contributions.
  • Life insurance and long-term disability insurance.
  • Paid sick, vacation, and personal days.
  • Medical expense and dependent care reimbursement.
  • Professional development opportunities.

Applications

Please submit your cover letter and resume or inquiries in confidence by email only to: Helen Eaton at helen.eaton@settlementmusic.org.

Settlement Music School is an Equal Opportunity Employer that encourages candidates of all backgrounds to apply for this position.